Grant Compliance & timesheets
This guide applies when your organization has Grant Compliance enabled. It documents volunteer hours for grant requirements (SNAP, USDA, in-kind, etc.). Final compliance with your funder remains your organization’s responsibility.
Does your organization have Grant Compliance?
If you see timesheet options under Operations → Bookings and the Grant programs and Grant reports menus, it is already enabled for your account.
If you need to document hours for funders and do not see those options, open a support ticket (Billing category) with your organization name.
When enabled, new bookings automatically get a timesheet. Older bookings may need “Create timesheet” manually in Bookings.
Grant programs
Go to Organization → Grant programs and create each funding line (name and optional code). Examples: “SNAP kitchen”, “USDA volunteers”.
You can archive programs you no longer use. Only active programs appear when approving hours.
Default program on the schedule
When creating or editing a day under Operations → Schedule, choose “Default grant program” if most shifts that day belong to the same program.
When approving a booking for that day, the program is pre-selected in step 3. You can change it before confirming.
Service day flow (panel)
Open Operations → Bookings and find the volunteer’s booking.
Step 1 — Check in: when they arrive, tap the check-in button. The time is saved.
Step 2 — Check out: when the shift ends, record check-out.
Step 3 — Approve: choose the grant program and confirm. Hours are ready for reports.
Coordinators with access to Bookings can perform all three steps; only administrators manage grant programs and reports.
Volunteer flow (attendance link)
Each timesheet has a link the volunteer can open from “Check my booking” or that you share.
The volunteer records their own check-in and check-out from their phone. A supervisor (admin or coordinator) must approve hours in Bookings.
Reports and export
Under Operations → Grant reports filter by program and date range. You will see approved hours and reference totals.
Export CSV for your grant administrator or audit. In-kind values are indicative—confirm rates with your grant officer.